Top Mistakes Employers Make When Hiring Foreign Workers – 2025 Edition
Hiring foreign workers can be highly beneficial for your business. However, mistakes in paperwork, communication, or legal compliance can lead to fines, delays, or even deportation cases. Here are the most common errors and how to prevent them.
1. Not Applying for a Work Permit First
Foreign citizens from outside the EU (e.g. Nepal, Bangladesh, India) cannot legally work in Romania without a valid work permit approved by IGI. Starting work without it is illegal, and both employer and worker may be penalized.
2. Using Fake or Incomplete Documents
Some employers rely on “intermediaries” that provide forged CVs, diplomas, or clearances. This can result in visa rejections, criminal investigations, or reputational damage. Always verify source documents and avoid illegal shortcuts.
3. No Registered Employment Contract
Failing to register the employment contract at ITM (Inspectoratul Teritorial de Muncă) is a violation of Romanian labor law. It also invalidates the worker’s residence permit. Use a bilingual contract and register it on time.
4. Promising Benefits Not Included in the Contract
Misunderstandings can arise when employers promise housing, transport, or food — but don’t include these in writing. Foreign workers depend heavily on clear contracts, so everything must be transparent and signed by both parties.
5. No Support for Residence Permit After Arrival
After the worker enters Romania, the employer must help them apply for a residence permit at IGI within 30 days. Many employers forget this step, which can result in overstaying penalties or deportation for the worker.
6. Language Barriers & Miscommunication
Workers who don’t speak Romanian (or English) need basic instructions translated. Miscommunication often leads to work errors, safety incidents, or low morale. Consider using translation apps or assigning a bilingual supervisor.
7. No Accommodation or Poor Living Conditions
If your company offers accommodation, it must meet basic safety and hygiene standards. Bad conditions can trigger inspections, negative media coverage, or workers quitting early. Respect human dignity and local regulations.
Bonus: Underestimating Processing Time
It takes 30–60 days for full processing (permit + visa + travel). Starting recruitment too late leads to operational delays. Plan ahead — especially for seasonal peaks like construction or agriculture.
How to Avoid These Mistakes?
- Work with verified documentation and legal consultants
- Use clear bilingual contracts and register all documents properly
- Support workers throughout the legal process, not just until they arrive
Let Job Point Guide You
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